Terms and Conditions
Columbia Street Studios, Inc. encourages the renter to inspect and test all rental equipment prior to said rental. Except for normal wear and tear on rental equipment, the renter assumes all responsibility for damage and or loss of rental equipment.
Equipment should be returned in the same condition as when it was picked up. An appropriate clean up and/or repair charge will apply to equipment or packages returned in non-rental-able condition, due to damage and/or a degraded state caused by contact with elements such as mud, sand and salt water.
The acceptance of the return of the rented equipment is not a waiver of claims by Columbia Street Studios, Inc. that it may have against the renter for latent or patent damage to the equipment caused in any way by or because of renter’s actions or inaction.
Spare bulbs are furnished at no extra cost. Burn-outs must be returned. Renter will be charged for broken or missing bulbs. There is no burn time charged on any of the lamps or instruments.
Expendables and other supplies used from the rented truck are sold on an "as used" basis, meaning that renter will be charged an additional amount for each expendable or other supply kept on the truck that is used by renter.
As a free service to production companies and producers, as well as to try to assist in the hiring of the most qualified personnel possible, Columbia Street Studios, Inc. will call and book grips and electricians for your shoots when requested. However, such individuals are paid directly by you and Columbia Street Studios, Inc. accepts no responsibility or liability for their actions and/or injuries to them. You are responsible for negotiating rates directly with freelancers. You are, of course, free to book your own crew, subject to the following clause.
Columbia Street Studios, Inc. requires, in most cases, the right to designate one or more of its designated contractors to be hired to drive the rented vehicle and/or operate the rented generator(s) and to otherwise work with the rented equipment on the production. However, such contractor(s) will be working for you as stated in the above clause.
Rental Insurance Requirements
Insurance. Customer shall, at its expense, at all times, from the time of delivery of equipment to the customer, maintain property loss and damage insurance in amounts and with insurance companies satisfactory to Columbia Street Studios, Inc., protecting Columbia Street Studios, Inc. as an additional insured and providing for 10 days written notice to Columbia Street Studios, Inc. before any policy shall be modified or cancelled. Customer shall deliver to Columbia Street Studios, Inc. upon request, evidence of the insurance coverage satisfactory to Columbia Street Studios, Inc. Customer shall be responsible for payment of any and all deductibles noted in the insurance policy. Customer is also responsible for reimbursing Columbia Street Studios Inc for any non payment of a claim, due to an exemption or exclusion contained within the insurance policy. Suffering lapse or cancellation of the required insurance shall be an immediate and automatic default by customer under this agreement. In the event the insurance policy is invalid or unable to reimburse Columbia Street Studios, Inc., customer will be responsible for any and all costs and reimbursements contained with the claim. A certificate of insurance providing coverages and beneficiaries as follows must be received by Columbia Street Studios, Inc. before any equipment can be released to the renter (please allow ample time to avoid last minute delays):
(a) One Million dollars in general liability coverage and Columbia Street Studios, Inc. must be named as additional insured.
(b) Miscellaneous Rented Equipment coverage for the value of the equipment and Columbia Street Studios, Inc. named as loss payee.
(c) Hired Autos coverage if renting a vehicle with equipment.
Columbia Street Studios, Inc. rents equipment and sells expendables and supplies on a net 30 basis to companies which have established a credit account with Columbia Street Studios, Inc. prior to receiving equipment. Companies without an open account will be expected to provide a 25% deposit, with the remainder due upon return of the rental equipment. (C.O.D.).
If you wish to establish an account with Columbia Street Studios, Inc., an application is available upon request. Please allow 10 days for processing.
All rentals and sales will be subject to Florida State Sales Tax. Companies providing Columbia Street Studios, Inc., with a blanket certificate for exemption containing their Florida Department of Revenue sales tax number before the billing date will be termed EXEMPT from sales tax.
A cancellation fee of 50% of the equipment order will be billed if Columbia Street Studios, Inc. receives notice of job cancellation later than 12:00 p.m. of the weekday prior to the scheduled shoot.
All past due amounts bear interest at a rate of 1.5% per month (18% annually).
Renter understands and agrees that this rental agreement shall not be assignable and a failure by Columbia Street Studios, Inc. to exercise any right, remedy or election herein contained or permitted by law shall not constitute or be construed as a waiver or relinquishment for the future exercise of such right, remedy or election, but the same shall continue and remain in full force and effect.
Columbia Street Studios, Inc.’s entire liability and renter’s exclusive remedies against Columbia Street Studios, Inc. for damages from any cause whatsoever regardless of the form of action, whether in contract, tort (including negligence) or otherwise, shall be limited to proven actual damages in an amount not to exceed the price paid to Columbia Street Studios, Inc. for the equipment or supplies rented or purchased from Columbia Street Studios, Inc.
In no event shall Columbia Street Studios, Inc., including officers, directors and employees, be liable for loss of profits, loss of use of the equipment or systems, or any other indirect, incidental, special or consequential damages whether or not Columbia Street Studios, Inc. has been advised to the possibility of such damages.
Renter agrees that he, she or it will indemnify Columbia Street Studios, Inc. and hold Columbia Street Studios, Inc. harmless and defend Columbia Street Studios, Inc. from and against any and all claims, suits, losses, liabilities, causes of action, damages and costs (including reasonable attorneys’ fees), or in the settlement or avoidance thereof, arising out of the rental, purchase or use of any equipment, supplies or recommended personnel from Columbia Street Studios, Inc. or any breach of this rental agreement by renter.
Renter agrees that this rental agreement will be governed by and construed in accordance with the laws of the State of Florida, without regard to any conflict of law provisions. Further, any action to enforce this rental agreement shall be brought in the proper courts of Orange County, Florida, and the prevailing party shall be entitled to attorney’s fees and costs for all actions taken in seeking collections with regard to this rental agreement.